Admin Guidebook For Freestyle Mentoring
Pairing Method : Admin or Algorithm Pairs Mentors And Mentees
1 ) Edit program logo and onboarding steps
- Add custom fields for mentor and mentee profiles
(Mentors or mentees page > Additional info button.)
- Add custom onboarding steps for mentors and mentees
( Program settings > New user onboarding )
2 ) Explore the feedback page
- Go to the feedback page to edit questions
3 ) Add mentors and mentees
- Import mentors and mentees with Excel files or one by one
- Pair mentors and mentees or use matching.mentornity.com
- Add yourself or some test accounts as a mentor or mentee
4 ) Try the scheduling features as a user
💻 Login as a mentor or mentee
📅 Try Google Calendar and Outlook Integrations
📝 Add Meeting Notes
🎦 Explore the ZOOM and Jitsi integrations
5 ) Check the reports and feedback forms
- Login as an admin
- Create reports to see the mentor activities
- Define feedback questions, list user responses.
6 ) Schedule an online demo with our team!
Let's talk about your experience and program needs quickly.
1) Send information to mentors and mentees using your organization e-mail address.
Share some details about the platform.
SAMPLE :
Dear mentor/mentee,
You will receive an email from our mentoring platform to complete your mentor/mentee profile.
Please check your inbox or other folders.
2) Edit your branding
- Go to the "Prg.Settings" page from the left menu.
- Click on the logo or cover and upload the JPG or PNG file.
- 500x500px for the logo, and 1500x500px for the cover image are recommended.
3 ) Define the content that your mentors and mentees will see on your program when they signup.
- Go to Prg. Settings Page and then "New User Onboarding" tab.
- Edit your program terms using "Policies of The Program" section.
- Write your "welcome" messages and "completion" message for your mentors and entrepreneurs.
4 ) Define your custom profile fields ( Additional info) if you need.
- Normally, we need only first name, last name and e-mail to import mentors and entrepreneurs to the platform.
- You may define more columns (e.g. location, school, department, hobbies) if you want to use as a data.
- Please find "Additional Info" button on the mentors page. ( Top-right)
- It's possible to different fields for mentors and mentees.
5 ) Add your mentors and mentees to the program
- You may use "Mentors" and "Mentees" page to add users.
- "Add Mentor" is located at the top-left on the mentors page.
- You may add your mentees on the "Mentees" page.
- It's possible to add all mentors and mentees using an Excel file.
- The titles should be First Name, Last Name and Email on the Excel file. (Exactly)
- You can use an excel file mentioned above. ( If you didn't add any additional info to the mentors or mentees)
- Please use our generated "Sample File" if you added some additional fields to the profiles.
- Please don't delete the titles of the table.
6 ) Pair mentors and mentees
- Go to the "Pairs" page
- Pairing Manually >>> Use ( + ) buttons and search a mentee.
- Bulk Pairing >>> Upload an Excel file
🪐 SuperMatching Engine >>> matching.mentornity.com
Quick questions about your admin portal :
Home :
Complete checklists and quick tips about your program.
Info :
Update your program cover and logo.
Activities :
List latest activities of mentors and startups.
e.g. New meetings, cancellations, meeting notes, ...
Meetings :
List all meetings on the program without a filter.
Mentors :
Add, remove or sort mentors. Define additional info columns.
Mentees :
Add, remove or sort mentees. Define additional info columns.
Calendar :
List time slots of all mentors.
Feedback :
Design your meeting questions
Pairs :
Pair mentors and mentees.
Announcements :
Send updates to mentors and mentees. You may also use announcements to provide a knowledgebase. Mentors and mentees will reach out to your announcements on their homepages. It's possible to send announcements to everyone by email notifications.
Reports :
Check all details, engagement and meetings by reports.
Forms :
Publish surveys, forms and get responses.
Prg. Settings :
Add admins, edit program content, define meeting creation rules, onboarding messages and page view permissions.
- Go to the "Feedback" page
- Click "Feedback Questions" tab
- You can create different questions for mentors and mentees
- Users will reach out to questions after the meeting.
- You can check responses on the "Feedback Responses" tab.
You need to create additional info fields before you define your pairing rules.
e.g. Location, Hobbies, Skills, Department, Age, Needs ....
1- Go to the mentors page
2- Click on "Additional Info" button to create custom fields.
Please use single choice or multiple choice input if you collect data from mentors and mentees with the Mentornity onboarding steps.
3- Go to the mentees page and create same variables for mentees.
You need to create same input for mentors and mentees to match them using your data.Sample : If you want to match mentors and mentees by cityPlease add same options for mentors and mentees.
4- Go to the https://matching.mentornity.com to match mentors and mentees.
You can use your admin password to login.
Click on "Add new Rule" to create matching algorithm.
You can add more than one rule.
The SuperMatching Engine will pair mentors and mentees using any rule on the list.
It's possible to change pairing results.
Please contact us if you need help about this tool!
This is a freestyle and paired mentoring program model
Admins pair mentors and mentees.
Only paired mentees and mentors can see each other.
Admins may define feedback questions.
It's possible to provide different questions for mentors and mentees.
Mentors schedule meetings
Mentors may also provide time slots and mentees book meetings.
Reports Page
You may reach out to the analytics of your mentors and startups by total meeting, engagement and status.
Activities Page
Track live activities of your mentors and startups.
e.g. New time slots, meetings, cancellations, meeting notes ...
Feedback Page
Track meetings based on mentor/mentee responses.
On The Mentors And Mentees Page :
Sort users by last meeting and last login date.
So you can understand who are the most active mentors and entrepreneurs.
How to sort mentors?
- Go to the mentors page
- Click on "Hide Fields" button that located at the top-right.
- Make "Last Meeting, Last Login and Last Availability" columns visible.
- Sort mentors based on columns.
✓ It's possible to add users to the platform without sending invitations.
✓ You may send invitations later. ( Whenever you need it. )
✓ You can resend the invitations to users look like "Not invited" or "Invited"
- Select mentors or mentees using checkboxes.
- "Send Invitation" button will appear on the top if you select a user.
Screenshot :
Mentors and entrepreneurs receive emails if you invite them to the program.
From : Your Program Name ( program-name@mentornity.com)
Subject : Program Name + User Invitation
Invitation Email Sample :
Tracking/Browsing Capabilities
Admins can track these activities of mentors and mentees :
- Scheduled meetings of mentors and mentees.
- Details of the profiles.
- Meeting notes ( Private or Visible )
- Responses of forms.
Admins can not see direct messages only.
All other activities are visible for admins.
Operation Capabilities
Admins can make these operations for mentors and mentees :
- Editing profile images of *mentors that haven't accepted the invitation yet.
- Adding/editing/blocking time slots of mentors.
- Creating/editing/canceling meetings on behalf of mentors and mentees.
- Creating/editing/deleting additional info of mentors and mentees.
- Making the status of the mentors passive.
* Profile photo of the mentors who have accepted their invitation can only be updated by the mentors.
- Go to mentors page via left menu.
- Click on the pencil icon to switch the editing mode.
- Change the status of the mentor make it passive.