Scheduling
⚡️ QUICK TIP : Your mentoring program employs the group mentoring method.
You must be part of a group to schedule a meeting
Structured Mentoring is a mentorship approach that organizes the mentor-mentee interaction around a series of predetermined topics for each session.
This model ensures that each meeting has a specific focus, with the overarching goal of the sessions to build upon each other, enhancing the overall program coherence and effectiveness.
While the structure outlines the primary subjects to be covered, it also allows for flexibility, enabling mentors and mentees to explore additional topics as they arise in conversation.
A key component of structured mentoring programs is the review process, which involves evaluating the content of the meetings and completing meeting forms.
This structured approach aims to provide a more focused and goal-oriented mentorship experience, while still accommodating the dynamic nature of mentor-mentee relationships.
Group mentoring is a method where mentees always meet with their mentors in a group setting.
In group mentoring programs, mentees are members of a group, and meetings are conducted between the group and the mentee.
If a mentor or mentee schedules a meeting, that meeting is created for the group. All members of the group are expected to attend that meeting.
When a meeting is scheduled, approval from group members is not required.
Therefore, it is important for mentees who want to schedule a meeting for their group to communicate with other group members in advance.
When a meeting is created, all group members receive a calendar invitation, and all members of the group can access the meeting page and take meeting notes.
Everyone in the group is equal.
Check the 'My Pairs' section on the homepage.
Navigate to your mentor's profile by clicking on their name.
Click the "+Schedule" button to set up a meeting.
Available time slots will be displayed if your mentor has provided them.
If no time slots are visible, reach out to your mentor directly. They can add new slots or arrange a meeting independently of the slots.
Once a meeting is scheduled, all group members will be notified via invitation. Meeting invitations do not require approval.
Navigate to the meeting page through the homepage or your mentor's profile page.
For past meetings that did not occur, click on 'Didn't it take place?'
For upcoming meetings you wish to cancel, click on 'Cancel.'
Access the meeting page via the homepage or your mentor's profile.
Alternatively, look in your email inbox for meeting links.
This meeting is designed for the group, and all members will receive the same email notifications.
For virtual meetings, join Zoom, Google Meet, MS Teams, and Jitsi Meet calls by clicking on the blue links provided on the homepage.
Integrations
⚡️ QUICK TIP : As a mentee, you don't need to connect your video tools (e.g., Zoom or Microsoft Teams) if you are not able to schedule meeting without using mentor's time slots.
Left Menu > Profile & Settings > Calendar & Video Integrations
Left Menu > Profile & Settings > Calendar & Video Integrations
Left Menu > Profile & Settings > Calendar & Video Integrations
Left Menu > Profile & Settings > Calendar & Video Integrations
Jitsi Meet is a free and open-source video conferencing platform.
To use Jitsi Meet for your meetings, all your mentor needs to do is select Jitsi Meet as your meeting method; there's no need to connect your account beforehand.
If you see a message like "waiting for the moderator" on a Jitsi Meet video call page, ignore it.
Click on the login button and authenticate yourself using your Facebook, Google, or GitHub account.
After this, the waiting for the moderator pages will open directly without waiting, and those who join the meeting page after you will not need this confirmation to participate in the meeting.
In Jitsi Meet, there's actually no moderator role. The first person to enter the meeting can perform this confirmation, whether they are a mentor or mentee doesn't make a difference.
Jitsi Meet is an independent third-party software, separate from Mentornity. There is no collaboration between Mentornity and Jitsi Meet, nor is it a product of Mentornity. It is an application similar to Zoom.
When you connect your Google Calendar with the mentoring platform, each of your meetings is automatically added to our Google Calendar.
When there is an external meeting in your Google Calendar, the hours corresponding to that meeting are removed from your available time slots.
When creating a meeting on the mentoring platform, your Google Calendar is checked.
The same experience applies to your Outlook.com and Office365.com calendars as well.
Matching
⚡️ QUICK TIP : In this program, admins are responsible for pairing mentors and mentees.
Note that different mentoring models may employ various matching methods.
In this program, administrators match mentors with groups.
You may have a match from the moment you start the program, or administrators may match you later.
On the homepage, in the "My Pairs" section, you will see the mentor you are matched with.
If you do not have a match, please contact the program manager.
Direct Message:
Navigate to the mentor's profile page and then click the "Send Message" button.
Meeting Notes:
Take notes during the meetings on the meeting pages. These notes will be automatically emailed to the mentor.
Email and Phone:
Access your mentor's contact details by clicking on their profile image. (If it is visible for mentees)
Settings
Left Menu > Profile & Settings > Change Password & Email
Left Menu > Profile & Settings > Change Password & Email
Left Menu > Profile & Settings > Date, Time & Language
Left Menu > Profile & Settings > Date, Time & Language