Mentor Guidebook
For Freestyle Mentoring Programs
Mentees Send Requests to Mentors
Matching | Login | Integration | Scheduling
Tips For Mentors
Your program managers need to know about your mentoring activities to track and develop your mentoring program and your process.
It will be more efficient if you add your meetings to the platform instead of your program managers reaching out to all the mentors and mentees in the program one by one and asking how many meetings they have had.
This software provides matching, tracking, content and feedback tools to make your program measurable and sustainable.
You may also use the messaging, scheduling, meeting notes, calendar and Zoom ingtegrations of the platform.
✅ Complete your profile information.
📞 Communicate with your mentee.
🗓 Schedule your meetings and fill out the meeting forms.
👍 Give feedback to program management.
- Please feel free to use the most comfortable communication method for yourself. (e.g. Phone, text, WhatsApp, email...)
- It's possible to send direct message on the platform.
- You may also take meeting notes. (We are sending your notes by email to your mentee.)
Matching
You need to accept mentee requests.
- Mentees will send you requests to get paired.
- You can approve or decline requests.
- Go to the "Mentees" page
- Check the requests that are located on the right-side of the page.
- Accept a request.
If you accept a mentee request :
The mentee will receive an email about the connection made.
Screenshot (Email notification)
If you reject a mentee request :
Once you reach your mentee limit, the other mentees will receive an email notification as "Not Accepted" by email.
Screenshot (Email notification)
Please check your homepage.
You'll see the "My Pairs" widget to list your mentees.
You may also go to the "Mentees" page to check your all mentees.
Login
Click the following link to reset your password :
Click the following link to login :
Go to the Account Settings page via left menu.
- Go to the "My Info" page via left menu.
- Edit your profile details.
- And save.
Integration
- Calendar integrations are adding meetings to your calendars.
- Zoom and Jitsi Meet integrations create video call links.
- You don't need a Jitsi Meet account to use this integration.
- Go to the Account Settings page via top-right menu.
- Connect your calendars to sync your meetings.
- Go to the Account Settings page via top-right menu.
- Connect your Zoom account.
- It's possible to create automated Zoom links for the meetings.
- Connect your Zoom account
- Select Zoom as the meeting location when you a create meeting or add time slots.
- Click the right menu. ( on the top bar )
- Go to the account setting page.
- Click on "Disconnect Zoom" button.
- We delete your Zoom data from our servers if you disconnect your Zoom account.
- Log in to your Zoom account and navigate to the Zoom App Marketplace
- Click Manage > Installed Apps or search for the Mentornity app.
- Click the Mentornity App
- Click Uninstall
Shortcut
Scheduling
- You can schedule your meetings on the platform.
- You may also add your past meetings for the statistics.
- The platform generates meeting pages for every single meeting.
Schedule a meeting :
- Check the "My Pairs" widget on the "Home" and then click on a mentee.
- You may also use the "Mentees" page to go to your mentee's profile.
- Select a date and time to schedule a meeting.
or
Add time slots
- Click the "My Available Times" on the left menu.
- Add recurring availabilities or select a date for time slots.
Mentees will see your time slots like the screenshot below :
- Click the "My Available Times" on the left menu to check your time slots..
- Click on a time slot to edit or delete it.
- Your mentees receive emails if you add new availabilities.
- Mentees may book free time slots to schedule a meeting.
- You will receive an email with a calendar invite if a mentee book a time slot.
- You need to connect your Zoom account if you want to use Zoom integration with time slots.
- Please connect your Zoom account before you add a time slot.
- Platform generates meeting pages if you create a meeting.
- You can take meeting notes and join the video calls on the meeting pages.
- You can update or cancel a meeting on the meeting page.
- You may find all your meetings on the homepage.
- Click on a meeting to reach out to the meeting page.
- You can define the meeting method as a mentor.
- You can use our Zoom integration. It works with free Zoom accounts too.
- You may also use our Jitsi Meet integration.
- You don't need to create an account on Jitsi Meet.
- We will provide the Jitsi Meet links for free.
- Please contact your mentee before you create a meeting.
- Go to the meeting page via the homepage.
- For past meetings >>> Click : "Notify that meeting didn't occur"
- For upcoming meetings >>> Click : "Cancel the meeting"