Admin Guidebook For Structured Mentoring Programs
Pairing By Admins or Algorithm
Time saving tips to start easily
Please complete the following to-do list to explore the admin, mentor and mentee experience effortlessly.
🔍 You can click the images to see the full size.
Add your content to your program
Check the "Program settings" page, "Program Info" and "New User Onboarding" tabs.
Customize the user profiles
Go to the "Mentors" and "Mentees" pages to edit fields using the "Additional Info" button. User profiles are 100 % customizable!
Design the program structure
Go to the "Sessions" page to add session topics, forms and content.
Add some test users
Go to the "Mentors" and "Mentees" pages to add users.
Pair test mentors and test mentees
Go to the "Pairs" page to pair them.
Login as a mentor and mentee
Check the test mentor's email inbox to accept the user invitation.
Try the scheduling
Login as a mentee and schedule a meeting.
The last step :
Login as an admin again to check activities, sessions and reports to explore our tracking features.
Quick questions about your admin portal :
Home :
Complete checklists and quick tips about your program.
Info :
Update your program cover and logo.
Activities :
List latest activities of mentors and startups.
e.g. New meetings, cancellations, meeting notes, ...
Meetings :
List all meetings on the program without a filter.
Mentors :
Add, remove or sort mentors. Define additional info columns.
Mentees :
Add, remove or sort mentees. Define additional info columns.
Calendar :
List time slots of all mentors.
Sesssions :
Design your mentoring program structure
Pairs :
Pair mentors and mentees.
Announcements :
Send updates to mentors and mentees. You may also use announcements to provide a knowledgebase. Mentors and mentees will reach out to your announcements on their homepages. It's possible to send announcements to everyone by email notifications.
Reports :
Check all details, engagement and meetings by reports.
Forms :
Publish surveys, forms and get responses.
Prg. Settings :
Add admins, edit program content, define meeting creation rules, onboarding messages and page view permissions.
You can design your mentoring program structure using "Sessions" page.
- Admins provide sessions ( meeting topics or titles. )
- Mentors and mentees schedule meetings using your structure.
- It's possible to add different meeting contents and forms for mentors and mentees.
You need to create additional info fields before you define your pairing rules.
e.g. Location, Hobbies, Skills, Department, Age, Needs ....
1- Go to the mentors page
2- Click on "Additional Info" button to create custom fields.
Please use single choice or multiple choice input if you collect data from mentors and mentees with the Mentornity onboarding steps.
3- Go to the mentees page and create same variables for mentees.
You need to create same input for mentors and mentees to match them using your data.Sample : If you want to match mentors and mentees by cityPlease add same options for mentors and mentees.
4- Go to the https://matching.mentornity.com to match mentors and mentees.
You can use your admin password to login.
Click on "Add new Rule" to create matching algorithm.
You can add more than one rule.
The SuperMatching Engine will pair mentors and mentees using any rule on the list.
It's possible to change pairing results.
Please contact us if you need help about this tool!
This is a structured and paired mentoring model
- Admins pair mentors and mentees.
- Only paired mentees and mentors can see each other.
- Mentors and mentees need to schedule meetings using your pre-defined meeting topics (sessions)
Admins add sessions
- It's possible to provide descriptions and meeting forms for sessions.
Mentors and mentees schedule meetings using the sessions
- Mentors may also provide time slots and mentees book meetings.
Reports Page
You may reach out to the analytics of your mentors and startups by total meeting, engagement and status.
Activities Page
Track live activities of your mentors and startups.
e.g. New time slots, meetings, cancellations, meeting notes ...
Feedback Page
Track meetings based on mentor/mentee responses.
On The Mentors And Mentees Page :
Sort users by last meeting and last login date.
So you can understand who are the most active mentors and entrepreneurs.
How to sort mentors?
- Go to the mentors page
- Click on "Hide Fields" button that located at the top-right.
- Make "Last Meeting, Last Login and Last Availability" columns visible.
- Sort mentors based on columns.
✓ It's possible to add users to the platform without sending invitations.
✓ You may send invitations later. ( Whenever you need it. )
✓ You can resend the invitations to users look like "Not invited" or "Invited"
- Select mentors or mentees using checkboxes.
- "Send Invitation" button will appear on the top if you select a user.
Screenshot :
Mentors and entrepreneurs receive emails if you invite them to the program.
From : Your Program Name ( program-name@mentornity.com)
Subject : Program Name + User Invitation
Invitation Email Sample :
Tracking/Browsing Capabilities
Admins can track these activities of mentors and mentees :
- Scheduled meetings of mentors and mentees.
- Details of the profiles.
- Meeting notes ( Private or Visible )
- Responses of forms.
Admins can not see direct messages only.
All other activities are visible for admins.
Operation Capabilities
Admins can make these operations for mentors and mentees :
- Editing profile images of *mentors that haven't accepted the invitation yet.
- Adding/editing/blocking time slots of mentors.
- Creating/editing/canceling meetings on behalf of mentors and mentees.
- Creating/editing/deleting additional info of mentors and mentees.
- Making the status of the mentors passive.
* Profile photo of the mentors who have accepted their invitation can only be updated by the mentors.
- Go to mentors page via left menu.
- Click on the pencil icon to switch the editing mode.
- Change the status of the mentor make it passive.
Mentor Guidebook :
Mentee Guidebook :